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Mrs. Holt Price

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8th Grade Washington, D.C. Trip

May 16-18, 2024

Timeline and Other Important Information

**Century Resources Fundraiser Pick-Up**

Due to a trucking issue, there's been a change in the delivery date!

Wednesday, Sept. 20th

3:30-5:00 P.M.

~We'll Be Flying the Friendly Skies~

Mark Your Calendar Now!

**IMPORTANT MEETING**

Final Mandatory Departure Meeting

Wed., May 8, 2024

5:00 P.M.

SMS Gym 601

If You Wish to Participate In the Trip Fundraisers, We MUST Have a Signed Fundraiser Policy On File.

Please Read Carefully the Policy, Sign and Return It to Mrs. Goodpaster.

All D.C. Trip Communications Will Be Made Via the D.C. Web Page/Google Site and Email.

Questions? Email the Trip Coordinator, Please.

BCMS and SMS 2020 8th Grade Washington, D.C. Virtual Tour

**D.C. Trip Student Eligibility**

No ISS's or OSS's

No More Than 2 Detentions: "3 Strikes, You're Out"

(This includes ISD's.)

95% Attendance:

No More Than 5 Full-Day Unexcused Absences Per Semester

ILEARN Completed

Consistent Payments Made with Trip Paid In Full By March

**Dress Code**

*D.C. Shirts (Provided)

*School-Appropriate Pants, Skirts, Shorts-- Fingertip Length

(Solid Colors Preferred)

*No Holes Above Fingertips

*No Leggings

*No Sweatpants

*No Pajama Pants

*No Short Athletic Shorts

*Khaki (Tan) Pants/Shorts for Picture Day

*Tennis Shoes Only

**Final Mandatory Departure Meeting**

When: Wed., May 8, 2024

Time: 5:00 P.M.

Where: SMS Gym 601

Because Your Child's Safety Is Important, All Travelers and Parents Are Required to Attend.

THANK YOU!

WorldStrides, Inc.
218 W. Water St.

Suite 400

Charlottesville, VA 22902

877-545-0070

**Student ID Cards-- Do Not Lose Them: They Might Be Needed for the Trip. SMS Cannot Issue You a New One In May.**

**In the Event Your Child Does Not Meet the Attendance, Behavior and Other Requirements for the Trip, the Principal Will Contact Your Child and You. The School Will In Turn Notify WorldStrides that Your Child Has Been Removed from the Trip for Failing to Meet the School Requirements.

Should You Choose to Remove Your Child from the Trip for Any Other Reason, You Will Need to Contact WorldStrides in Writing to Explain the Reason for Cancellation.

WorldStrides Will Retain a $150 Cancellation Fee but Return the Remaining Balance-- Fundraiser Profits Excluded. For Additional Information, Please Refer to the WorldStrides Registration and Payment Policy Found In the Attachments Presented At the August Meeting.**

Tuesday, Aug. 15th
Parent Informational Meeting and Fundraiser Kick Off-- 6:00 P.M.-- SMS Cafeteria

Tuesday, Sept. 5th
Registration with $150 Deposit Deadline (Considered Payment #1)

Monday, Oct. 2nd

Payment #2 Due

Monday, Nov. 6th

Payment #3 Due

Monday, Dec. 4th
Payment #4 Due

Tuesday, Jan. 2nd

Payment #5 Due

Monday, Feb. 5th

Payment #6 Due

Wednesday, Feb. 14th

Roommate and T-Shirt Size Request Form Due

Tuesday, March 5th
Final Payment Due

Wednesday, April 3rd

Final Paperwork Sent Home-- Medical Release Form, "Things to Pack" List, Final Meeting Letter

Thursday, April 11th
Medical Form Deadline- Turn In at Main Office

Wednesday, May 8th
Mandatory D.C. Parent/Student Traveler/Chaperone Informational Meeting-- 5:00 P.M. In the SMS Gym 601: Agenda-- Final Instructions, Trip Itinerary, Trip Safety, T-Shirt/Backpack Distribution

**WorldStrides Should Mail Out a Medical Form with the Final Payment Notice. This Needs to Be Filled Out and Returned to the School By Thurs., April 11th.**

**If We Do Not Have a Medical Form on File for Your Child, We Cannot Take Your Child on the Trip!**

**IT'S THE LAW!

ANY PRESCRIPTION MEDICATIONS YOUR CHILD WILL BE TAKING DURING THE TRIP WILL NEED TO BE IN A LABELED PRESCRIPTION BOTTLE. IF YOU NEED AN EXTRA BOTTLE, THE PHARMACY SHOULD BE ABLE TO PROVIDE ONE FOR YOU.

OVER-THE-COUNTER MEDS NEED TO BE IN THEIR ORIGINAL BOTTLE AS WELL.

PLACE YOUR CHILD'S MEDS IN A CLEAR ZIPLOC BAG AND WRITE HIS/HER NAME ON IT.

THANK YOU!**

Thursday, May 16th
Check-In-- SMS Cafeteria

1. Go to Your Assigned Bus's Table
2. Pick Up Lanyard/Emergency Contact
   Card, Luggage ID Tag and
   Place Any Medication in Designated Container
3. Fill Out Luggage ID Tag and Attach to
    Luggage
4. Set Luggage To Be Loaded Below Next to
    Your Assigned Bus (Weather Permitting);
    Keep Carry-On Bag and WorldStrides Backpack With You
5. Wait and Listen/Watch Patiently for the "Load
    Buses" Signal; Thank Parents and Hug
    Them Bye

Load Buses-- 4:10 A.M.

Departure-- 4:30 A.M.

Thursday, May 16th-Saturday, May 18th
Washington, D.C., Here We Come!

Saturday, May 18th
Arrive Home-- Approx. 11:00 P.M.

***We Wish To Say a Big "THANK YOU!" To All Who Are Helping Make This Year's Washington, D.C. Trip Possible: the School Board, the SMS Principal, WorldStridesTravel, Inc., Our Sponsors, Chaperones, School Secretaries, School Nurses, Teachers, Parents, Students!***

~Washington, D.C. Happenings~